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Telecourse Guidelines

Telecourse Guidelines describes the process that takes place when TSS receives a Telecourse recording, duplication and/or distribution request. The following guidelines provide step-by-step instructions for requesting these services. Computer Monitor

Please plan accordingly!

Any Telecourse recording, duplication, and/or duplication request must be submitted at least one semester prior to the Telecourse start date. TSS requires two (2) weeks per title from the time the request is received.


  1. The Director of Distance Education will forward Telecourse recording and/or duplication requests to the Network & Multimedia Librarian. Requests must include: a) RMI duplications; b) RCC head-in and library copies requiring a total of six sets of videotapes - three (3) for the campus libraries, two (2) for the head-in, and one (1) master; c) Telecourse faculty requests for a personal set of videotapes.

  2. The Director of Distance Education must provide the appropriate license agreements for each recording, duplication, or distribution request. Any fees associated with the request as stipulated by the license agreement must be resolved in advance. All requests must be submitted at least one semester prior to the Telecourse start date.

  3. The Network & Multimedia Librarian will record and evaluate all license agreements.

  4. The Network & Multimedia Librarian will authorize or deny the request based upon an evaluation of the license. If the request is denied, the Network & Multimedia Librarian will notify the Director of Distance Education detailing the grounds for refusal. If the request is authorized, the Network & Multimedia Librarian will notify TSS Manager and specify the number of Telecourse video sets needed by location based on the request received.

  5. TSS Manager must send an acknowledgement of the request to the Network & Multimedia Librarian.

  6. TSS Manager will forward a signed copy of the confirmation request to the Instructional Media Technician.

  7. The Instructional Media Technician must determine the number of videotapes needed and the format(s) required to complete the request and forward this information to the Director of Distance Education.

  8. The Director of Distance Education must obtain the blank videotapes and deliver them to TSS to the attention of the Instructional Media Technician.

  9. Once the Instructional Media Technician receives the blank videotapes he will arrange for the recording or duplication of the program.

  10. Once recording or duplication has been completed, the Instructional Media Technician will label the videotapes and forward them to the Technical Services Librarian.

  11. The Technical Services Librarian will catalogue the videotapes and distribute them to the appropriate library and head-in locations. All videotapes duplicated will be cataloged including the masters.

  12. The Network & Multimedia Librarian will notify the Director of Distance Education once the Telecourse videotapes have been processed.