Classroom Guidelines

The following procedures describe the steps that should be taken to schedule or book a room in the Digital Library/Learning Resource Center.

• Auditorium
• Telemeeting Room
• Multimedia Classroom

For a more detailed description of the rooms and their equipment please refer to Equipment by Room.

Auditorium, Digital Library 121

Description

The Auditorium in the Digital Library/Learning Resource Center is district facility in support of instructional programs, which contains presentation technology, teleconferencing capabilities and interactive multimedia equipment. The room is located on the 1st floor of the Digital Library in Room 121, and has seating capacity for 198.

Requirements

Due to the complicated nature of the integrated technology in the Auditorium the individual responsible for operating the equipment in the room must be trained on the use of instructional equipment by IMC staff prior to the event.

Reservations

Making a reservation for an event is a two-step process:

1. Schedule the Room: The Facilities Office makes reservations for the use of the Auditorium in the Digital Library. Reservations are made on a first come, first served basis, so it is important to submit your request as far in advance as possible. A minimum of two (2) weeks advance notice is required. Individuals who wish to schedule the Auditorium must contact Facilities at (951) 222-8498 in order to complete a Facility Request Form. Please indicate all requested media services and equipment on the form. Media services may include equipment operation, videoconferencing, and media production. Be sure to list equipment that will be used in the course of the event. Keep in mind that IMC support is only available during normal business hours.

2. Sign up for Training: Due to the complex and expensive nature of the technology in the Auditorium extensive training will be required for those individuals who will be operating equipment within the room. The Instructional Media Center offers training sessions on the use of technology in the Auditorium. Advance reservations are required. Please contact George "Tony" Brucks, Instructional Media Assistant, at 951-222-8193 for dates/times and to RSVP for a training session, or to register online for training and qualify for FLEX credit, please go to FLEXtrack: http://www.flextrack.org/.

Please note: Your event is NOT officially scheduled until you receive a written confirmation copy of your request and have completed instructional equipment training.

Telemeeting Room, Digital Library 409

Description

The Telemeeting Room in the Digital Library/Learning Resource Center is a room for district use, which contains presentation technology, teleconferencing capabilities and interactive multimedia equipment. The room is located on the 4th floor of the Digital Library in Room 409, and has seating capacity for 20.

Requirements

Due to the complicated nature of the integrated technology in the Telemeeting room any individuals who will be operating equipment in the room must be trained on the use of instructional equipment by IMC staff prior to the meeting.

Reservations

Making a reservation for an event is a two-step process:

1. Schedule the Room: The Office of the President makes reservations for the use of the Telemeeting (Room 409) in the Digital Library. Reservations are made on a first come, first served basis, so it is important to submit your request as far in advance as possible. A minimum of two (2) weeks advance notice is required. Individuals who wish to schedule the Telemeeting Room must contact Ruth Adams, Administrative Assistant, at (951) 222-8800. All media services and equipment required for your meeting must be requested when the reservation is made. Media services may include equipment operation, videoconferencing, and media production. Please describe any equipment that will be used in the course of the event.

2. Sign up for Training: The Telemeeting Room contains high-tech systems; therefore, extensive training will be required for those individuals who will be operating equipment within the room. The Instructional Media Center offers training sessions on the use of technology in the Telemeeting Room. Advance reservations are required. Please contact George “Tony” Brucks, Instructional Media Assistant, at 951-222-8193 for dates/times and to RSVP for a training session, or to register online for training and qualify for FLEX credit, please go to FLEXtrack: http://www.flextrack.org/.

Please note: Your event is NOT officially scheduled until you receive a written confirmation copy of your request and have completed instructional equipment training.

Multimedia Classroom, Digital Library 108

Description

The Multimedia Classroom in the Digital Library/Learning Resource Center is a room for district use, which contains presentation technology, teleconferencing capabilities and interactive multimedia equipment. The room is located on the 1st floor of the Digital Library in Room 108, and has 48 student computer workstations and 1 instructor computer workstation.

Requirements

Due to the complicated nature of the integrated technology in the Multimedia Classroom and the high demand for a facility containing this level of technological sophistication, the following criteria must be met in order to make a reservation:

• The event must have a multimedia component requiring the use of computer workstations and/or presentation or teleconferencing equipment.
• The individual responsible for operating the equipment in the room must be trained on the use of instructional equipment by IMC staff prior to the event.

Reservations

The Instructional Media Center (IMC) makes reservations for the use of the Multimedia Classroom (Room 108) in the Digital Library. Reservations are made on a first come, first served basis, so it is important to submit your request as far in advance as possible. A minimum of two (2) weeks advance notice is required. Individuals who wish to schedule the Multimedia Classroom must contact George “Tony” Brucks, Instructional Media Assistant, at 951-222-8193.

All media services and equipment required for your class must be requested when the reservation is made. Media services may include equipment operation, videoconferencing, and media production. Please describe any equipment that will be used in the course of the class.

Due to the complex and expensive nature of the technology in the Multimedia Classroom, extensive training will be required for those individuals who will be operating equipment within the room. The Instructional Media Center offers training sessions on the use of technology in the Multimedia Classroom. Advance reservations are required. You will be asked to sign-up for a training session when you make your room request. You can also register online for training and qualify for FLEX credit using FLEXtrack: http://www.flextrack.org/.

Please note: Your event is NOT officially scheduled until you receive a written confirmation copy of your request and have completed instructional equipment training.